Fire Door Inspection Software, Finished On Site
IgnisTrack is a fire door inspection app and survey platform for UK surveyors and inspection companies. Record every door, capture photo evidence, produce a branded PDF report and price the remedial work from the same visit. It works with no signal.
No credit card · Cancel anytime · Every feature included
In short: good fire door inspection software works fully offline, keeps a permanent history for each physical door, records defects against the component they were found on, and produces the client report before you leave site. IgnisTrack does all of that, adds a QR code per door and a remedial Bill of Materials, and leaves every OK/Fault decision with the inspector. It costs from £49 per user per month (£35 at volume) with a 14-day free trial and no card.
How a Fire Door Survey Works in IgnisTrack
Four steps per door. Questions appear one at a time as you answer, so the screen only shows what applies to the door in front of you.
- 1
Door information
Fire rating (confirmed, nominal or smoke-rated), configuration, handing, dimensions, leaf and frame materials, special features and evidence level. On later surveys, changing a door's recorded identity asks for a reason and is logged.
- 2
Gap measurements
Readings at head, jambs, meeting stiles and threshold, laid out on a door diagram. A traffic-light hint compares head, jamb and meeting-stile readings with the 2-4mm fallback best-practice figure; the threshold points you to the door's evidence. You make the call.
- 3
Component inspection
One component at a time: leaf, frame, intumescent seals, hinges, self-closer, latch or lock, handles and signage, plus smoke seals, glazing, hold-open devices, air transfer grilles, letter plates and access control when the door has them. OK and N/A move straight on. A fault opens defect codes, remedial actions, materials, photos and notes.
- 4
Review and submit
Summary of every item, your notes and a single submit. Submitting seals the record. If the door has been surveyed before, you pick the reason for the re-survey: routine, correction, post-remedial or change of use.
A Fire Door Inspection App That Works With No Signal
Fire doors live in stair cores, basements, plant rooms and riser cupboards: exactly where mobile signal gives up. IgnisTrack keeps the whole survey on the device. You can add sites and doors, complete surveys, take photos and generate QR codes with no connection at all. Work saves automatically as you go and syncs in the background when you are back online. If a save ever fails, the app tells you rather than losing it quietly.
The local database on the phone is encrypted, and each user is signed in on one device at a time.
What the Fire Door Survey Software Does
Every feature is included on every plan. Nothing is held back for a higher tier.
A QR code for every door
Each door gets a short code and QR label. Scan it on the next visit to open that door's record and history. Anyone without the app who scans it sees a public page with the door's basic details. Export print-ready codes yourself, or order printed labels from the dashboard.
Instant branded PDF reports
Your company details on the cover, then door by door: identity, gap readings, component results, defect descriptions and photos. Formal wording throughout (Compliant / Non-Compliant / N/A), generated from the submitted survey rather than typed up later.
Remedial Bill of Materials
The defects, remedies and materials you record become an Excel workbook from the web dashboard: a summary, the remedial tasks with labour, and a materials list. Set your own labour rate and choose whether to show prices and VAT. One visit gives you the report and the basis of the quote.
Photo evidence where it belongs
Photos are attached to the door and to the specific defect, with capture time and device recorded. GPS is optional. Each file is fingerprinted when it uploads.
Your defects, your wording
Start with a fire door defect and remedy library, then add your company's own defect codes, remedial actions and materials so every surveyor on the team records them the same way.
Sites, floor plans and teams
Organise doors by site, pin them on uploaded floor plans, and invite engineers into your company. Admins manage seats, billing and reports from the web dashboard; engineers just survey.
Records That Stand Up: the Golden Thread
The Building Safety Act 2022 expects building safety information to be kept accurate, accessible and up to date for the life of the building. For fire doors that means a continuous record per door, not a folder of disconnected reports. IgnisTrack is built around that:
- •One history per door. Every survey of that door, with the reason for each re-survey.
- •Sealed on submit. A SHA-256 fingerprint of the survey data is taken at submission and printed on the PDF.
- •Edits are visible, not silent. If an admin corrects a submitted survey, the edit is logged and the report shows that it happened.
- •Kept indefinitely. Inspection records and the audit trail are retained, not deleted after a fixed number of years. If a user deletes their account, their personal details are removed but the inspection records are kept.
More on the regulations behind this: the Building Safety Act golden thread for fire doorsand UK fire door maintenance law.
What IgnisTrack Does Not Do
Some fire door software promises more than any software can deliver. These are the limits, stated plainly:
It does not decide pass or fail
You are the competent person. The app gives hints where guidance exists and records your judgement. It never selects OK or Fault for you.
It does not invent a BS 8214 gap figure
BS 8214:2026 defers leaf gaps to the door's supporting evidence. The 2-4mm hint is industry best practice (ASDMA / BS 4787-1), shown as a fallback. Read the gap guide.
It does not certify doors
IgnisTrack is a record-keeping tool. It does not provide fire safety advice, certification or a guarantee of compliance.
It does not replace the fire risk assessment
Whether a door's rating suits its location is a fire risk assessment question. The Responsible Person remains legally responsible.
Fire Door Software vs a General Inspection App
General-purpose inspection apps are flexible and can be configured for fire doors. The difference is how much of the fire door knowledge you have to build and maintain yourself.
| What you need | IgnisTrack | General inspection app |
|---|---|---|
| Fire door components and defect library | Included, extendable | You build the template |
| Extra checks only when the door has them (glazing, hold-open, smoke seals) | Automatic from door details | Depends on your template logic |
| History tied to the physical door | QR code per door | Usually per inspection |
| Remedial Bill of Materials | Excel export | Manual |
| Full survey with no signal | Yes | Varies by app |
| Sealed record with visible edits | SHA-256 on the PDF | Varies by app |
Comparing specialist options? See our buyer's guide to fire door inspection software.
Pricing
Per user, per month. Every feature on every plan. 15% off when billed annually.
14-day free trial, no card. See full pricing.
Who Uses It
Independent surveyors
One seat, start surveying the same day. Join a company later and bring your data with you.
Fire door survey app for surveyorsInspection companies
Shared defect library, one report format across the team, and admin control of seats and sites.
All featuresBuilding managers
Ask your surveyor for QR-coded doors and a report you can trace back door by door.
For building managersFire Door Inspection Software FAQs
What is fire door inspection software?
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Fire door inspection software replaces the paper survey form, the camera roll and the evening spent typing up a report. The inspector records each door on a phone or tablet (identity, gap readings, component condition, defects and photos), and the software turns that record into a client report and a door-by-door history. IgnisTrack is built specifically for fire doors rather than adapted from a general checklist tool.
Do I need specialist fire door software, or will a generic inspection app work?
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A general-purpose inspection app such as SafetyCulture (iAuditor) can be set up for fire doors, but you design and maintain the template yourself, and it has no idea what a door is. Specialist software already knows the components, defect types, smoke-door variants and remedial actions, keeps a history per physical door, and can turn the survey into a remedial Bill of Materials. Which is right depends on how many doors you survey and how much setup you want to own.
Does the app work without signal?
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Yes. IgnisTrack is offline-first: the survey, photos and QR codes all live on the device and sync when you are back online. Basements, plant rooms and stair cores with no signal do not stop the survey. Before choosing any fire door inspection app, test it in airplane mode.
Does IgnisTrack tell me whether a door passes or fails?
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No, and that is deliberate. You are the competent person. The app shows hints where guidance exists, for example a traffic-light indicator on a gap reading against industry best-practice figures, but you choose OK, Fault or N/A for every item. The record shows what you found and judged, not what the software concluded.
What gap tolerances does the app use?
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BS 8214:2026 does not set a numeric gap tolerance: clause 13.5.2 defers to the door's own supporting evidence. Where a door has no evidence to hand, IgnisTrack shows the industry best-practice working figure of 2-4mm at head and jambs (ASDMA Best Practice Guide / BS 4787-1) as a fallback hint, clearly labelled as such. The door's datasheet or test evidence always takes precedence.
How much does fire door inspection software cost?
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IgnisTrack is £49 per user per month for one user, falling to £45 (2-4 users), £40 (5-9) and £35 (10-19), with 15% off annual billing. Every plan includes every feature. There is a 14-day free trial with no card required. Billing is handled on the website, not through the app stores.
Is it an app or web software?
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Both. Surveyors use the IgnisTrack Survey app on iPhone, iPad and Android. Company admins also get a web dashboard to manage sites, team members, PDF reports and Bill of Materials exports. Records sync between the two automatically.
How does IgnisTrack help with the Building Safety Act golden thread?
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Every door gets a permanent QR code and its own history, so each new survey adds to the same record rather than starting a new spreadsheet. Submitted surveys are sealed with a SHA-256 fingerprint printed on the PDF, any later edit is flagged and logged, and inspection records are retained indefinitely rather than deleted after a fixed period. That gives a Responsible Person a traceable record; it does not by itself make a building compliant.
Does IgnisTrack certify fire doors?
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No. IgnisTrack is a tool to help with fire safety record-keeping. It does not provide fire safety advice, certification or a guarantee of compliance, and the Responsible Person remains legally responsible. Survey data should be verified by competent persons as required by your fire risk assessment.
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IgnisTrack is a tool to assist with fire safety record-keeping. The Responsible Person remains legally responsible.
Survey data should be verified by competent persons as required by your fire risk assessment.
IgnisTrack does not provide fire safety advice, certification, or guarantee compliance.